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A product data submittal is a document package submitted by a contractor to an engineer or general contractor for review and approval before installation. It includes cut sheets, spec sheets, and technical data for the materials and equipment specified on a project. Product data submittals confirm that the products being used meet the project specifications.

In construction, a submittal is a document or set of documents provided by a subcontractor or supplier to the general contractor or engineer of record for review before work begins. Submittals include product data, shop drawings, and samples. Product data submittals specifically cover the technical specifications of materials and equipment being installed.

A product data submittal package typically includes a cover page with project information, a table of contents, and the cut sheets or spec sheets for each product being submitted. It may also include spec section numbers stamped on individual documents and revision tracking. SubmittalDesk generates all of these automatically from your company library.

An O&M (Operations and Maintenance) manual is a closeout document package provided to the building owner at project completion. It contains the technical data, installation instructions, and maintenance information for all equipment and materials installed on the project. General contractors and owners require O&M manuals as part of project closeout.

A product data submittal is submitted before installation for engineer review and approval. An O&M manual is submitted at project closeout for the building owner's records. Both documents often include the same product cut sheets, but the O&M manual is organized as a reference guide for long-term maintenance. SubmittalDesk generates both from the same project data.

To create a product data submittal, gather the cut sheets and technical data for each product being installed, organize them by spec section or category, add a cover page with project information, and compile them into a PDF package with a table of contents. SubmittalDesk automates this process: select your materials from your company library, fill in the project details, and generate a professional submittal PDF in minutes.

Most contractors store cut sheets in shared folders on a network drive or in personal folders on individual computers. The problem is that cut sheets become outdated, different team members have different versions, and there is no enforced company standard. SubmittalDesk solves this with a Company Standard Library: one shared location for all products and manufacturers, kept current, that everyone on the team pulls from.

Product data submittals are required across all mechanical, electrical, and plumbing trades, including fire protection, mechanical and HVAC, electrical, and plumbing contractors. Any subcontractor installing equipment or materials that must meet project specifications will typically be required to submit product data for engineer review before installation.

SubmittalDesk works for any contractor who builds product data submittals, including fire protection, mechanical, HVAC, electrical, and plumbing contractors.

Your company sets up one library of products and manufacturers on a shared network drive. Every team member installs SubmittalDesk and points it to that shared folder. When anyone builds a submittal, they select from the same library. Update a product once and everyone has the latest version instantly.

Yes. One person can own and maintain the library, or the whole team can contribute and keep it updated together. It works either way depending on how your company prefers to manage it.

The base license includes 10 seats for $2,000 for a 2 year term. Additional seats can be added at any time during your license term for $150 per seat, with no minimum purchase.

Yes. SubmittalDesk offers a 14 day free trial with full feature access, up to 10 seats, and no credit card required. Use the button above or email support@submittaldesk.com to get started.

Everything carries over at renewal with no migration needed. Your library, all projects, and seat assignments stay exactly as they are. Your renewal rate is also locked at the price you paid at initial purchase.

SubmittalDesk is a Windows desktop application. For shared team setups, it requires a connection to your company network drive to access the shared library. It does not require an internet connection to build submittals.

An O&M (Operations and Maintenance) package is a closeout manual required at project completion. In SubmittalDesk, documents marked as O&M in your library are automatically included in the O&M tab when you build a project. You can generate the O&M package PDF with one click from the same project data used for the submittal, no rebuilding from scratch.

SubmittalDesk is a Windows desktop application. Mac is not currently supported.

For teams of 100 or more seats, contact us for a custom enterprise quote. Email support@submittaldesk.com with details about your team size and we'll put together pricing that fits.